1. Membership
1.1. The term of membership covered by payment to the Association is one calendar year period.
1.2. Branches shall transmit the total of annual dues collected from their membership by April 1st. The total fee from national branches is based upon membership figures from the previous year. If, by that date, they have not been received, a memo will be sent to advise the branch that its members will no longer receive IASPM information or be eligible to submit paper for the biannual conference. Membership expires without notice if members do not pay their dues for two consecutive years, despite a timely written reminder.
1.3. Payments received from individual members, institutions and organisations will be credited for the current calendar year; they may opt to pay for a second year in advance.
1.4 Membership dues are not refundable.
2. Voting procedures
2.1. General Meeting
2.1.1. Individual and institutional members may vote at the General Meeting. Each is entitled to one vote. Those unable to attend may vote by proxy (see paragraph 2.1.4).
2.1.2 Supporting members may be present at the General Meeting in a non-voting, advisory capacity.
2.1.3 Institutional members shall be represented by delegates of their own choice, including delegates attending in their capacity as individual members. Individual members may be represented by other members of the Association if this representative produces a written and signed mandate before the electoral or voting procedure.
2.1.4 Decisions on the Association's general policy, the Treasurer's financial statement and proposed budget, the appointment of auditors, the approval of the Secretary's report and general plan of activities are by a simple majority of voting members represented in person or by proxy.
2.1.5 Nominations for the Executive Committee and for auditors should be submitted to the Secretary at least 1 month before the General Meeting. The Secretary communicates nominations to the Association's members immediately following the closing date for nominations and makes a full list of nominations available at the General Meeting.
2.2 Executive Committee
2.2.1 The Executive Committee decides by a simple majority of expressed votes. Each member has one vote.
2.2.2 The Executive Committee may use telecommunications to hold meetings and consultations if such means are more feasible than meeting in person. If voting proves necessary on such occasions, members of the Executive Committee shall confirm their votes in writing and send them, duly signed, to the General Secretary.
3. Financial Regulations
3.1 The financial resources of the Association are chiefly derived from:
- membership dues established for each category of members by a decision of the General meeting;
- grants, awards and donations;
- the payment of work undertaken by the Association
3.2 The membership fee scale is gradated according to the following criteria:
a). waged, unwaged, institutional and supporting members;
b). low, middle and high income countries
The criteria for b) are decided with reference to current world bank and UN figures.
3.21 Changes to the membership fee scale are proposed by the Executive Committee and approved by the General Meeting by a simple majority. The Membership Fees for new branches are fixed until the next General Meeting by the Executive Committee taking in consideration the fees for similar branches.
3.22 Prospective members in countries with no branch are encouraged to join a branch in a nearby country or region. If they chose not to do this they choose to affiliate to IASPM centrally. The membership fee for these members is decided by the executive committee with reference to the current membership fee scale.
3.3 A branch of the association is entitled to decide on an extra membership fee for its purposes and to develop criteria for this.
3.4 The Treasurer manages the Association's international finances. At the General Meeting two persons are appointed to audit the trasurer's report, which is then approved by the attending members.
4. Modification of the Statutes
Modification of the Statutes and Rules of Procedure must be approved by the General Meeting (majority required: two thirds of the votes expressed). Proposals for such modification are sent to the General Secretary at least one month before the General Meeting. The General Secretary communicates proposals of modifications to the Association's members immediately following the closing date for proposals of modifications and makes a list of proposals for modification available at the General Meeting.
5. Dissolution
A dissolution of the Association can only be pronounced by the General Meeting (majority required: two thirds of votes expressed). The proposal of dissolution shall be sent to the General Secretary at least six months before the General Meeting commissioned to examine it. The General Secretary communicates the proposal of dissolution to the Association's members at least five months before the same General Meeting. In the event of dissolution, the assets of the Association, once all debts have been paid, will be devolved according to the rules fixed by the General Meeting that voted the dissolution. Without these rules, dissolution shall not be valid.
6. Archiving
One copy of every branch publication should automatically forwarded, without charge, to the current holder of the international IASPM archives period. Minimally, these should include newsletters, conference programmes, abstract books, and proceedings period.
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